Document and record control procedure
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For document owners, approvers and records custodians to create, review, approve, publish, protect, retrieve, change and retire controlled information.
- Document type
- Procedure
- Format
- DOCX
- Pages
- 9
- Language
- English
- Version
- 1.0
- Updated
- 2026-09-15
- Category
- Information security
- Licence
- Internal use
Description
For document owners, approvers and records custodians to create, review, approve, publish, protect, retrieve, change and retire controlled information.
Contents
- Document control
- Purpose of this procedure
- Classify the document or record before control begins
- Define authority and points of use
- Control lifecycle states
- Assess change consequences
- Approve content and state transition
- Control derivatives and exports
- Emergency instruction approval and expiry
- Supersede and withdraw documents
- Capture record context
- Correct records without erasing history
- Apply holds and disclosure controls
- Migrate controlled repositories
- Resolve competing current sources
- Establish missing authority or context
- Validate lifecycle control at points of use
Version history
- v1.015/09/2026