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Archiving your trade documents

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Document information
ByHM Revenue & Customsopal_isle_7aab13

You're required to keep records for all traded goods you declare to HMRC for four years, for duty and tax purposes and for government statistics.

Adapted edition

Tax compliance
Document type
Reference Guide
Format
DOCX
Pages
10
Language
English
Version
1.0
Updated
2026-09-16
Category
Governance & assurance
Licence
Open Government Licence v3.0
Description

You're required to keep records for all traded goods you declare to HMRC for four years, for duty and tax purposes and for government statistics. Consult the original guidance for current legal and operational details.

Contents
  • Introduction
  • Best practice when archiving your international trade documents
  • Management Support System
  • Outsourced providers
  • Data protection and archiving your international trade documents
  • Combating hackers
  • Information about your business held by trade authorities
  • Archiving documents relating to customs procedures
  • Free Zones and custom warehousing
  • Import and export licences
  • Archiving your international trade declarations
  • Import declarations
  • Goods imported under preferential arrangements
  • Export declarations
  • Intrastat Supplementary Declarations
  • Archiving your international trade relief documents
Source and licence
Archiving your trade documents

HM Revenue & Customs

Original source OGL-UK-3.0

AttributionHM Revenue & Customs, ‘Archiving your trade documents’ (updated 13 August 2024), reused under the Open Government Licence v3.0.

ChangesNeutral text-only adaptation from the official GOV.UK Content API body: headings, paragraphs, ordered and unordered list items and clickable source-link destinations in an appendix preserved. Images, logos, page design, accessible-format request widgets and linked attachments excluded; normalised whitespace, invisible format marks and typography.

Version history
  • v1.016/09/2026
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